Get Involved

• Keep a running spreadsheet of birthdays by month/week. Each Sunday, run a report from the Membership Toolkit dashboard to see if there is any new purchase for the upcoming week (parents tend to book last minute).
• Gather the letters for the week’s birthdays and PTO announcements and head over to school to swap out birthday names and announcements
• For the announcement side, print out the PTO calendar that comes out at the beginning of the year and keep it with the letters
• Also look at the calendar each week in the Acorn Blast from Mrs. Christierson to see what’s coming up that week
• Work with the Restaurant Night Chair to stay in the loop about fundraisers
• If there isn’t anything obvious for that week, check in with the PTO President to see if they have thoughts

• Sell EO apparel after each school release on the first 3 Fridays of the school year, and at select PTO events
• Work with the PTO board on what new apparel should be created
• Inform the PTO board when sizes are running low
• Coordinate with parents and staff who wish to purchase apparel outside of sales events
• Manage any online sales platform
• Track sales in a spreadsheet
• Inventory apparel supplies after each sales event

• Inventory popsicles
  • Before the first sales day and after the last sales day, go through and count how many popsicles are in the freezer. 
  • Throw out any that are looking too old or damaged. 
  • Clean up any mess in the freezer.
•  Buy popsicles
  • Before the sale, purchase any needed popsicles (so you have at least 350 to sell). 
  • Popsicles need to be inexpensive (Walmart has best prices), a variety of fruit and chocolate, and show ingredients on the box/bag.
  • Store in the PTO freezer.
  • Submit receipts to the PTO treasurer in a timely manner for reimbursement.
• Selling popsicles
  • At least 15 minutes before each school release, set up a table outside of the PTO closet that contains the freezer.
  • Coordinate to get the cash box with $50 in small bills from the PTO President before each sales day. Accept $1, or proof of PTO membership, from students for a popsicle. 
  • Give the cash box to the PTO President.
• Clean up
  • Clean up and store the table in the PTO closet.
  • Make sure the freezer is firmly closed.
  • Pick up any wrappers or sticks that have been left in the surrounding area.

• Reach out to local restaurants and schedule monthly fundraiser nights
• Create a simple flyer (or using one provided by the restaurant)
• Write a short blurb and send all info + flyers to the Comms Team for promotion
• Follow up with the restaurant after each event to get fundraising totals
• Track funds raised in a shared Google Sheet
• Ensure donation checks make it to the Treasurer for deposit
• Send thank you notes, when needed, case by case

Skills Needed:

• Communication skills and ability to create flyers with Canva or ChatGPT, if not provided by the restaurant
• Event coordination: overseeing all aspects of the event, from conceptualization to post-event evaluation
• Vendor management: selecting and coordinating with local businesses
• Logistics and operations: managing event logistics, including setting the date and time. This role is crucial for maximizing the event's impact and ensuring that the organization meets its fundraising goals

• Bringing a camera and directing subjects for optimal photography
• Interacting with students and staff to create a comfortable environment
• Editing photos to enhance their presentation for yearbooks and other school materials
• Uploading photos to the appropriate folders in Treering
• Collaborating with other staff, such as the Yearbook Committee, to manage photo archives and sharing
• Attending school events and capturing memorable moments for yearbook content

• Coordinate the materials needed and hands-on maintenance of the Garden space on campus, including working with the school administration to approve of student experiences and use of the space, which is intended to be a functioning garden, and a space for mindfulness practice and a quiet relaxing moment for a teacher on break. 
• Oversee community outreach projects with garden clubs from Folsom Middle School and The Folsom Garden Club, as well as local outdoor organizations like GreenAcres. 
• Work with students and parent volunteers to help with crop cycling, watering, weeding, and harvesting produce and other floral growth. 
• Oversee activities that promote student leadership such as setting up a school farmer's market event.

• Sync-up with Communications Team about visual material
• Create posters that advertise important PTO events (butcher paper and paints stored in the PTO cabinet)
• Hang the posters on the fences in high traffic areas
• Remove posters after the events

• Lead the assemblies
• Coordinate volunteers/docents
• Organize supplies
• Oversee the program to ensure every student has access to a high-quality art experience that sparks creativity and a lifelong appreciation for the arts

Coordinating Docents:

Our classroom docents are parent volunteers who bring the Meet the Masters lessons to life in the classroom. After students attend the artist assembly, docents guide them through a hands-on art project inspired by that artist’s style. They help prepare and distribute supplies, demonstrate techniques, and encourage students as they create their own masterpieces. Docents play an important role in making the program possible by providing support, creativity, and enthusiasm during each lesson. There will be approximately four art lessons per school year.

• Order donuts in advance (at least one week)
• Organize teacher and parent volunteers
• Buy waters and napkins
• Pick up donuts (around 6am on the day of the event)
• Buy or make coffee
• Coordinate milk for children with food services staff 
• Set up decorations
• Lead clean up afterwards

• Before Event:
  • Meet with the Diwali Planning Committee ASAP in August.
  • Set date for event and book the multi with Concha Cortez in the office 2:45pm -9pm).
  • Identify all vendors and performers. If not a student or PTO member, have them submit a Certificate of Insurance with Risk Management at FCUSD. Or see if a Hold Harmless Agreement (available from Risk Management on case by case basis) is sufficient.
  • Purchase 2+ Diwali themed crafts for 300+ kids (at least one month in advance if off Temu).
  • Reserve at least 2 food vendors. One must serve Indian food (with vegetarian and meat options). 
  • Find entertainers: dancers, singers, etc.
  • Organize several student dance groups (depending on who is willing to teach). Mandatory at least 3 in person practices. And mandatory dress rehearsal at 5:30pm before the event. Instructors must submit song, description, and dancers names for announcements.
  • Coordinate MS student volunteers to do face paint.
  • Coordinate HS student volunteers to volunteer at games and crafts (Vista Key Club or Folsom Teen Council).
  • Coordinate adult volunteers to do henna paint.
  • Find student/s willing to read about Diwali.
  • Designate an emcee.
  • Designate a DJ who can Bluetooth connect a phone or other device and stay near the stage.
  • Send out volunteers sign up at least 4 weeks in advance (set up, crafts, game, clean up).
  • Ask PTO Communications to create a flyer. Print and distribute in Wednesday folders 3+ weeks in advance (depending on PTO event timeline).
  • Pull supplies out of the PTO shed (including ticket stubs, bowls, tablecloths). And tape/scissors from the PTO cabinet in the back office.
  • Test microphone. Bring a backup microphone.
  • Request Cashbox from PTO President.
• At Event:
  • Trade contact info with the nighttime custodian.
  • Use only can lights (so string lights show better).
• After Event:
  • Clear event of vendors and non-volunteers from the building ASAP.
  • Pack up all decorations and supplies. Place into PTO shed.
  • Sweeping floors. Make sure all trash is cleaned up. Leave multi and school grounds as you found it.

• Meet with the committee in August to start planning communications
• Set a fundraising goal for the school and individual students
• Curate prizes for reaching goals
• Work with staff to encourage fundraising in a way that doesn’t disrupt the learning environment
• Find parent volunteers to set up, clean up, manage the course, support the runners, and DJ the event

• Vendor coordination: Meet with the PTO events board member at the start of the school year to contact vendors, including the train ride rental, face painters, and food trucks. This also involves coordinating with the Folsom Teen Council for carnival game volunteers
• Communications: Work with the PTO communications team to manage volunteer sign-ups for setup, decorations, cleanup, the cake walk, and trunk-or-treat participants
• Inventory & logistics: Access the storage unit for carnival games, toy prizes, and signage
• Event execution: Spend a few hours the day before the event setting up the multipurpose room. On the day of the event, arrive early to finalize setup, coordinate with vendors, and manage parking for the trunk-or-treat

• Preparation:
  • Purchase approx. 500 gifts (wrap all except for the 1 example/display for each item), any wrapping items needed
  • Wrapping Needs:  wrapping paper, small plastic treat type bags, tissue paper, pipe cleaners, tape, scissors, gift tags, price tags, plastic grocery bags to put all the kids gifts in, pens
  • Decorations: table cloths, shop sign, price signs, blue tape to mark entrance and path, close curtain except for small opening for crowd control
  • Need from School for Set Up:  7 – six foot tables (set up in U shape on stage), 2 chairs for cashiers
  • Need from PTO President: cashbox with $50 in small bills
• Volunteering:
  • You need 6-10 volunteers for each hour of the event.   
  • 1-2 volunteer to cash people out
  • 1-2 volunteers to help kids put name tags on and wrap gifts
  • 3-5 volunteers to man the gift/shop, maintain crowds, etc.
  • 1 at the door to manage crowding

• Coordinate with the librarian to help set up, work, and clean up the event
• Set up parent volunteers
• Help with using the cash register and crowd management
• Be available to assist the librarian with any additional duties

• Arrange for someone to come and play “Santa”
• Book a coffee cart
• Order 2 different winter themed crafts (approx 250 each)
• Order and pick up donuts
• Buy cups and napkins
• Buy or make cocoa
• Work with teachers on decorating sheets of butcher paper to decorate the walls
• Coordinate volunteers to help set up (Friday and Saturday), work the craft table and Holiday Shop, hand out donuts and cocoa, and clean up
• On the Friday before the event, decorate the multi with trees and other items from the PTO storage shed
• Set up music to play during the event
• Clean up after the event

• Book a venue to host 50-100 people
• Price tickets depending on cost of food and drinks
• Book entertainment (optional)
• Set up ticket purchasing (i.e. Google Form and Venmo)
• Work with Communications on marketing for event
• Set up for event
• Check tickets at the door
• Ensure venue is vacated at the end time
• Clean up if necessary

• Reach out to local businesses (online or in-person) to request donations
• Ensure that items are picked up and businesses are given donation request forms if needed
• Coordinate donation of “experiences” from teachers and staff
• Enter items into an online bidding platform (see note below)
• Work with the Communications Team to advertise big ticket items before the auction
• Arrange for winners to collect their items (preferably at the Parents Night Out for the parents who are present)
• Confirm on the online platform they did win the item before taking it home
• Send thank you notes, and receipts if requested, to donors

• Work closely with teachers who are organizing the event
• Reach out to city leaders in search of readers for our event
• On the day of the event, act as a greeter since teachers will be in classroom
• Help set up and clean up the event

• Gather donations from community businesses
• Work within a small budget to purchase some items/decorations
• Form a committee to help you set up/clean up the event
• Before the event, sort through decorations in the PTO shed
• Be there early after school to decorate
• Create a SignUpGenius for extra helpers, and bingo callers (usually teachers)
• Facilitate the event/distribute prizes to winners/plan to be there for both sessions to help

• Work with a committee to set a theme for the week
• Determine what events will occur each day
• Order decorations and decorate the staff lounge
• Purchase and distribute a staff gift
• Communicate what days students/parents should bring in gifts/treats for teachers and staff
• Ensure that all staff get recognized

1. Late March: 
   • Form Promotion Committee with 5th grade parents
   • Verify budget
   • Decide on what food/drinks you want to serve at the promotion ceremony
   • Decide on decorations
   • Plan party for that night (book a venue that can host around 100 kids)
2. April
   • Order supplies
   • Work with office staff on promotion details (typically 9:30am start in the amphitheater) 
   • Order yard sign for in front of office (Posh Yard Greetings, Ashley Warrington, poshyardgreetings@gmail.com)
3. Late April
   • Send out information to 5th grade parents about the party
   • Recruit volunteers from the younger grades who would be willing to set up before the event, serve refreshments during the event, and clean up after the event
4. Early May
   • Order donuts
     • Belair might give a donation of $50 towards donuts if you request early enough
   • Send out volunteer request to K-4th grade parents 
     • Set up 8:30-9:30
     • Serve refreshments 9:30-10:30
     • Clean up 10:30-11:30
5. May
   • Submit reimbursement requests
     • Requests for reimbursements must be made before the end of school (so it hits the correct year’s budget)